To assist with the safe operation of Rovering, the Victorian Branch Rover Council has a number of systems and processes in place to help with managing risk within the section.
From an overall approach, the Risk Management Team has been formed to assist with managing the processes and to help with assessing the procedures that we use to adhere to Risk Management Guidelines. These guidelines have been developed by Scouts Australia (Victorian Branch). Rovers have simplified some of this process to ensure we meet all of the requirements set for our section.
The Rover Risk Management Team has the overall responsibility of managing Risk for our section. The risks usually identified are as follows:
- Physical Risk (e.g. falling over and hurting yourself)
- Financial Risk (e.g. litigation, event cancellations due to external factors - such as fire)
- Public Image Risk (e.g. actions of parties within Rovering that could adversely affect our image to the greater community).
We have set up a number of processes to help with this:
- Regular Risk Management Meetings to assess risk and ensure our events are meeting the targets and goals.
- Risk Management Templates and example management plans
- Central Risk Register for the section maintaining a list of risks identified for events.
- Appropriate training via TASC and through the Safer Scouting process in our Training Scheme
- Open Door Policy to assist with managing risks in the section
The Risk Management Team have set requirements for our events and assets to define ways that we can best manage risk.
Minimum Requirements for Events
- Target Risk Assessments for Activities both on and off site (TRA Forms)
- Emergency Management Plans including mitigation, response and evacuation
- Briefings of our Event Committees
Minimum Requirements for Assets
- Targeted Risk Assessments for On Site Activities (e.g. Commando Courses)
- Emergency Management Plans for small scale events operated on asset sites.
- Maintenance of MSDS registers and safe work method statements
Key Points About Risk Management
- Risk Management is something we do every day, we do it involuntarily. The processes are not designed to inhibit or prevent us from having viable and enjoyable events or activities.
- We probably already have a lot of risk mitigation in place, the processes of filling in Targeted Risk Assessments (TRA Forms) should be an easy task, as we have most likely mitigated most risks. In some cases existing identified risks may be appropriate to list. For example, Injuries related to glass which has resulted in banning glass at Victorian Rover Events. Another example is the banning of ice at MARB. This was identified years ago in that it is unsafe for participants and the venue staff.
- There is always assistance available from the Risk Management Committee. If you are unsure, feel free to ask the team, we are here to help.
- Crews or event committees at a smaller scale are most welcome to submit their plans and risk assessements for comment. While not the primary focus, the committee is required to ensure that Rovering is maintaining the Scout Safe processes.
Contacting the Risk Management Team
The risk management team is headed by the Branch Rover Council Chairman. Contact details for the Risk Management Team are available on the Contact Page for the Risk Management Team.
Forms and Documents
A number of documents have been produced to help events and asset committees to devise the appropriate procedures for Risk Management. This list is still being worked on and will be built on into the future. These are example documents from events along with forms for use by Rovers. These have been provided in Word Document format to allow you to modify them as appropriate.
One Night Events
Multiple Night Events with Camping